Does Your Organisation have a Future?

2012, updated April 2021

 Many community organisations reach a point where they ask (or should be asking) this question – does our organisation have a future?  Before adopting a negative or defensive attitude to that question it is helpful to reflect on some fundamental questions:

  • What do we really know about:
  • What keeps our existing members interested?
  • How to engage our existing members?
  • Our potential and existing members?
  • What might attract new members?
  • Would a name-change or a re-focussing of our activities attract new members?

The world has changed, and will continue to change

In reality, much has changed in the last century – for instance:

Early 20th century family:

Early 21st century family:

 

Today:

  • People will not necessarily give their time (or have time) for traditional voluntary activities, and 
  • Those who have been leaders in community organisations (baby boomers) are retiring.

 

Issues for community organisations to consider:

  • Are new members joining – if not, why not? 
  • Are new members leaving after a year or two – if so, why? 
  • Are member resignations increasing – if so, why?
  • Are you struggling to get people to your activities and events – if so, why?
  • Are you battling to recruit quality volunteers – if so, why?
  • Are you having trouble gaining or retaining sponsors – if so, why??
  • Is the average age of your committee members greater than 50?
  • Are other organisations or activities competing for your potential and existing members’ engagement?

 

The self-fulfilling prophecy:

 Your organisation will be doomed if you sound or act in a despondent way:

  • We can’t get younger people to join (i.e. if you’re young, you’ll be surrounded by the elderly and defeated). 
  • We can’t get people to join the committee (i.e. if you join there’ll be too few people to do all the work).
  • We can’t get a chairman/president (i.e. we’re leaderless). 
  • We need to put up the subscriptions to cover costs (i.e. it’s becoming more expensive to belong).
  • We may have to wind-up (i.e. it’s not if, but when).

Common problems:

  • A lack of a positive vision,
  • Shortages of skilled staff and volunteer leaders, and
  • Many members resistant to making necessary changes.

Understanding change

Referring to a “generation” used to be a helpful indicator of likely behaviour – but no longer:

  • 1926 – 1945 Silent Generation
  • 1946 – 1964 Baby Boomers
  • 1965 – 1980 Gen X
  • 1981 – 1994 Gen Y/ Millennials
  • 1995 – 2010 Gen Z
  • 2010 – Gen Alpha

Reference to a “generation” is now a less useful indicator of likely behaviour because:

  • Patterns of work have changed (working hours, use of technology, both partners working, people holding down more than one job, etc.),
  • Young families carrying more debt (student loans, housing etc.),
  • Grandparents still working or are commonly busier with grandchildren, and
  • There is a broader range of leisure activities available, at home and away.

The generational, career and family lifecycles have also all changed:

Child1 – 5 years

Primary student5 – 12 years

Secondary student13 – 18 years

Graduate 18 – 21 years; student loans

Career started 18 – 25 years; marrying, and student loans

Career builder 25 – 40 years; young children, and student loans

Consolidator 45 – 60 years; children less dependent

Pre-retirement60 – 65 years

Retired ??? years; grandparent duties

Do we need to change our thinking?

 

 Do you know what spins your present and potential members’ wheels?

Is your organisation adapting to meet:

    • Your present and potential members’ wants and needs?
    • Cultural, recreational, social and ethnic changes in society?

Membership is a choice, and then an investment, NOT a donation 

Community organisations need to:

  • Arouse and maintain the interest of potential and existing members,
  • Market themselves – every member must be a marketer,
  • Deliver value by making a meaningful contribution to the lives of members,
  • Find out what keeps their members interested and involved, and 
  • Then, satisfy those needs or desires.

Membership mantra:

  • An organisation that does not satisfy the needs or desires of its existing members does not deserve to exist, and
  • An organisation that does not satisfy the needs or desires of its potential and existing members will wither and die.

Efficient organisational processes maximise opportunities:

 

 

Membership recruitment is not why members belong to an organisation, BUT all members should “recruit” new members.

 Communicating with potential members

How you communicate with potential and existing members is as important as WHAT you communicate – do it incorrectly, and you may offend/alienate potential and existing members. 

 Social media is too popular and powerful to be ignored, but it is just another tool:

  • Know what it is useful for, and how to use it successfully, and
  • Don’t ignore other communication tools, such as regular newsletters.

Potential members and new members:

  • Often don’t know what your organisation does, and
  • Cannot be expected to know unless you tell them clearly.

Perception is reality – What potential and new members perceive is very often different from reality, but it may be their reality.

A challenge – Can your organisation’s purposes be briefly and accurately stated (a brief “mission statement” for use in publicity and membership material).

Potential members and new members 

You need to:

  • Excite them
  • Educate them
  • Engage them
  • Prove your value

To do this, you need to provide:

  • New member packs and “buddies”
  • Interesting and fulfilling activities
  • Regular newsletters
  • Value for members’ investment of time and money

Great Activities and Events are Essential

Regularly:

  • Review activity and event venues, formats, frequency, duration, and content,
  • Review engagement mechanisms for activities and events, 
  • Check whether you are meeting the expectations of members with diverse experiences and expectations, and 
  • Check whether activities and events are relevant and engaging for newer and younger members.

Imperative for success – creating a strong member community

  • Newer and younger members want to be a part of a dynamic, engaging and innovative organisation.
  • Ad hoc volunteering is a decisive transition between uninvolved and involved membership.

Community organisations need to:

  • Create an engaging, innovative and strong organisation/community – both online and offline,
  • Become facilitators and enablers of communities, and
  • Connect members in ways that will provide every member with meaningful, positive outcomes

Continuum of membership engagement 

Low

High

Publicity, bulletin

Attends activities

Joins as a new member

Attends regularly

Supports committee

Renews membership

Volunteers for tasks

Mentors other members

Result

 Your organisation has a future. 

For specific advice about the issues discussed in the article you can contact Mark at mark@nfplaw.co.nz.

This is one of a series of articles on societies and charitable trusts by Mark von Dadelszen, a lawyer and author of Members’ Meetings, 3nd Edition, 2012, and Law of Societies, 3nd Edition, 2013 (both texts being in the course of editing for 4th editions to be published after the new Incorporated Societies Act is enacted).